Businesses that do money transactions of any kind online are constantly faced with scammers. These fraudsters only want to steal the financial information of the clients to solicit for ransom.
Aside from cyber security measures from tech stack providers, every business needs to secure itself from financial scams. Here are some ways to ensure scammers don’t compromise your business’ finances.
Embrace Financial Scam Technologies
More sophisticated fraud detection software is coming online daily and is cheap. Instead of waiting to experience a financial scam firsthand to take action, be proactive and integrate relevant financial scam detection tools into your business.
Here are some types of fraud detection technologies to consider in your business;
Fraudulent document detection
For sensitive documentation like payment invoices and checks, apply a fraudulent document detention solution to catch any scams before they infect your financial transactions.
Data analytics and machine learning
Identifying fraudulent patterns and their correlations by utilizing data analysis and machine learning in the financial data and taking action before it compromises the whole system.
Transaction monitoring system
A real-time transaction monitoring software can flag any financial scam about to happen. This is essential, especially for those businesses that do huge volumes of financial transactions daily.
Set Clear Financial Policies and Procedures
Every business must establish clear financial policies and procedures to curb fraud. These policies should include:
- Several key authorization requirements for financial transactions like invoices
- Limited or prohibition of a transaction using gift cards and wire transfers.
- A set process for approving invoices and checks
Educate Your Employees
Some of these financial scams come through the employees in the business. They are used as a trojan horse to scam the business without even knowing.
For instance, an employee would be passing time, playing casino on the company’s desktop in the office, and accidentally clicking these random links that may be attached to a purported win either in the email. And if it’s a financial fraud link, it can be detrimental to the business.
As a business, the best way to prevent such cases is to educate your employees on financial scamming and how to protect the business from such scenarios.
Here are some ways to do it:
- Execute strong access control to any financial-related processes in the business.
- Delegate critical financial tasks to separate individuals to protect against compromise if it were centralized to an individual.
- Encourage employees to use strong passwords that are not prone to scams like their pet names and such.
- Establish a strong code of ethics among employees to reinforce good conduct around the business’ finances.
It’s common knowledge that scammers, use unsolicited phone calls and emails to scam businesses. To protect your business against such, alert employees to always take on responding to such emails or calls.
Overly, the best way for businesses to protect against financial scams is to take proactive steps to secure it with software, employee training, and secure financial protection processes.