Corporate family days have become a popular way for companies to foster a sense of community among their employees and their families. But as we all know, planning such an event involves various considerations, and one of the most pressing questions is, “How much does it cost?” It’s important to find out how much you have to allot for the event, whether you’re talking about a simple day at a fairground or your very own company picnic. Let’s delve into the key aspects that determine the cost of organising a corporate family day.
Venue Selection: The Foundation of Your Budget
Selecting the right venue sets the tone for your corporate family day and significantly impacts the overall cost. Popular choices include parks, resorts, or dedicated event spaces, as confirmed by a popular funfair stall for hire service such as We Are Tricycle. Costs can vary based on location, facilities, and amenities. A picturesque park might be more cost-effective than an upscale resort, but it’s crucial to factor in accessibility, parking, and whether the venue offers the necessary infrastructure for your event.
Entertainment and Activities That Add the Fun Factor
Entertainment is a key component of any successful family day. Budgeting for engaging activities, performers, and attractions is essential! If you’re considering funfair rides and games, costs will depend on the type and number of attractions you choose. Ferris wheels, carousels, and game booths bring excitement but can also add to your budget. Collaborating with reliable vendors can help you negotiate favourable terms and ensure a smooth event day.
Catering: Feeding the Crowds!
Food is a universal crowd-pleaser, and planning for catering is a significant budget consideration. Depending on your preferences and the expected number of attendees, you may opt for food trucks, catering services, or a combination of both. Some venues offer in-house catering, which can simplify logistics and potentially reduce costs. Don’t forget to account for dietary preferences and allergies to ensure everyone can enjoy the feast.
Behind-the-scenes Costs of Logistics and Infrastructure:
Infrastructure costs encompass various behind-the-scenes elements, including tents, seating arrangements, stage setup, and restroom facilities. Clear communication with your chosen venue is crucial to understanding what is included in their package and what might require additional expenses. Well-organised logistics contribute to a seamless event experience, so allocate a portion of your budget to this often-overlooked aspect.
Building Anticipation With Marketing and Communication
Building anticipation and ensuring maximum attendance requires a strategic marketing plan. Your expenses may include designing promotional materials, social media campaigns, and any advertising spaces you choose to utilise. Investing in effective marketing can enhance the overall success of your day by creating buzz and excitement.
Expect the Unexpected With a Contingency Budget!
No event is without surprises, and having a contingency budget is essential. Unforeseen weather changes, last-minute adjustments, or unexpected expenses can arise. Allocating a portion of your budget for contingencies helps you navigate unforeseen challenges without compromising the quality of the event.
Incorporating Funfair Rides and Games: The Day’s Highlight
Funfair rides and games are a fantastic way to elevate your corporate family day. The costs associated with these attractions depend on factors like the type of rides, the duration of usage, and whether you choose to rent or purchase. Collaborating with reputable funfair vendors can provide a wide array of options within your budget.