Running an HR department can be a tedious job, and you will have to do a lot more than you think. If you are the owner of a small business, you take on many HR responsibilities such as performing a DBS check on candidates and organising assessment days. Finding ways to streamline this part of your job while still keeping accurate track of everything will be crucial for the success of your business. One of the best ways to keep on top of HR is by going paperless with an online employee time clock.
Going paperless allows you to have instant reports, which can include information such as hours worked, employee attendance, and paid time off used. The best news is that an online employee time clock stores all information, which can help you streamline and automate your business. You can access important information from work, home, or even on the go with the help of your smartphone.
Trying to record everything by hand is tedious, and frankly, a waste of your time. Keeping paper records means you have to be in the office for reports, and you have to file, sort, and dig through them when you need them again. Adopting online time clock software is essential for HR management and ensuring the success of your business.
Going Paperless Is Essential
Going paperless allows you to have access to crucial information at your fingertips. The best thing about an online timecard system is that it not only tracks hours but can keep the data for years at a time. You have to keep accurate records of how many hours someone worked for three years for many businesses. If you keep paper records, these can easily get lost, misplaced, or not filed accurately. It is in your best interest to find a way to go paperless.
On top of that, it can be safer than a file cabinet. You can passcode protect all critical files and ensure their safety when you transfer them to an online employee time clock software. If that isn’t the best feature, think about how much office space you will save when all of your most crucial information is online.
Employee Management Made Easier
With the help of a cloud-based time clock, your team can easily punch in and out without you being there. If there is a mistake, you can easily override it and fix the problem. This gives your team more freedom while still allowing you to take accurate records of their times. You can also make schedules in advance and send them out to your entire team before the month arrives. This allows them to request days off or switch shifts if needed.
Transparent scheduling can help reduce employee turnover rates and increase employee happiness. It allows employees to feel like they have more control over a schedule and makes them want to work for you longer. Employee timesheet software offers your workers a healthy work-life balance while still meeting the demands of your business.
Tracking Time Off
It is your responsibility to track all time off that an employee accrue over time. Tracking earned time off can be a significant pain to do by hand. A time and attendance app can be programmed to automatically calculate accrued time off and update their balance accordingly. This will allow them to see how much time they have and help you become aware of when they need to take time off. An online time clock can even be programmed to carry over the paid time to the next year if necessary.
If you have not yet invested in an online employee time clock to help streamline your HR processes, it is time to do so. It can help your company grow and help keep your employees happy. You will eliminate tedious and boring tasks and use your time to focus on something more critical daily operations that allow your business to succeed.