Digital workplaces have become the norm, transforming how businesses operate and how employees do and engage with their work. While digital workplaces offer numerous benefits, such as increased flexibility, better resource accessibility, and enhanced collaboration, they also present unique challenges. Overcoming these challenges is crucial for maximising productivity and ensuring a positive work environment. Here are some common obstacles and strategies to address them effectively.

Communication Gaps

One of the most significant challenges in a digital workplace is maintaining clear and effective communication. The lack of face-to-face interaction can lead to misunderstandings and a lack of clarity in instructions or feedback.

Solution: Implementing robust communication tools is essential. Platforms like the one provided by claromentis.com facilitate real-time communication and collaboration. Regular check-ins, virtual meetings, and using video calls can help maintain a personal connection and ensure everyone is on the same page.

Technology Overload

With numerous digital tools and platforms, employees can feel overwhelmed, leading to less productivity and more stress.

Solution: Streamlining the tech stack is vital. Choose a few versatile tools that integrate well with each other to cover essential functions. Providing adequate training on these tools can also enhance proficiency and confidence among employees, reducing the burden of technology overload.

Cybersecurity Threats

Digital workplaces are susceptible to cybersecurity threats, including data breaches, phishing attacks, and malware. Protecting sensitive information and maintaining privacy is a constant concern.

Solution: Implementing comprehensive cybersecurity measures is crucial. This includes using strong passwords, enabling multi-factor authentication, and ensuring regular software updates. Conducting regular cybersecurity training for employees can also help in recognising and mitigating potential threats.

Managing Remote Teams

Supervising remote teams can be challenging due to differences in time zones, work habits, and the potential for isolation among team members.

Solution: Establishing clear expectations and outcomes is key. Utilising project management tools like Trello, Asana, or Monday.com can help in tracking progress and maintaining accountability. Encouraging regular virtual social interactions can foster team spirit and combat feelings of isolation.

Maintaining Work-Life Balance

The flexibility of digital workplaces can blur the lines between personal and professional life, which causes burnout and decreased productivity.

Solution: Encouraging employees to set clear boundaries is important. Promote regular breaks, set reasonable work hours, and discourage after-hours communications. Providing resources for mental health and wellness can also support employees in maintaining a healthy work-life balance.

Ensuring Engagement and Motivation

Keeping employees engaged and motivated without the physical presence and camaraderie of a traditional office is a significant challenge.

Solution: Recognising and rewarding employees’ contributions can boost morale. Virtual team-building activities, regular feedback sessions, and opportunities for professional development can also enhance engagement. Creating a supportive and inclusive digital culture is fundamental to maintaining motivation.

Adapting to Rapid Changes

The digital landscape is always changing, which requires businesses to adapt quickly to new technologies and market demands.

Solution: Having a culture of continuous learning and innovation is essential. Encouraging employees to stay updated with industry trends through webinars, online courses, and workshops can help in keeping up with changes. Being open to feedback and agile in adopting new strategies can also enhance adaptability.

In the tissue and converting sector, efficient management, transport, and disposal of production waste are critical for maintaining operational efficiency, reducing costs, and minimizing environmental impact.

As the demand for tissue products continues to rise, so does the volume of production waste, necessitating robust waste management systems.

In this article we will delve into the complexities of managing production waste in the converting industry, highlighting the key requirements for machines and systems, the customization of waste management equipment and the benefits of automated waste management solutions for rolled products.

Understanding production waste in the converting sector

The tissue and converting sector generates various types of production waste, including trim waste, reject rolls, dust and fibers, and core waste.

Trim waste is the excess material cut off during the conversion process to achieve the desired product dimensions. Reject rolls are those that do not meet quality standards and are discarded.

Dust and fibers are generated during the cutting and winding processes, while core waste comes from the residuals of the cardboard cores used in the rolling process.

Waste in the converting sector arises also from several processes, like:

• slitting and rewinding, which involves cutting large parent rolls into smaller rolls, results in trim waste.
• The packaging process can produce defective packaging materials and off-spec products.
• Also machine downtime during setup, maintenance, and breakdowns contributes to waste generation.

Fundamental requirements of machines and systems for managing production waste

There are some parameters to consider when choosing the right waste management system; below are the most important requirements.

• Robustness and reliability

Machines designed for waste management must be robust and reliable to handle the continuous flow of waste materials. Durability is key: the equipment should withstand harsh operational conditions and prolonged use. Consistency is equally important, with machines performing reliably under varying loads and material types without frequent breakdowns.

• Flexibility and customization

Given the diverse nature of production waste, flexibility in waste management systems is essential. Machines should be customizable to handle different types of waste. Adjustable settings allow operators to modify machine parameters based on the type and volume of waste. A modular design facilitates the addition or removal of components to suit specific waste management needs.

• Efficiency and automation

Efficiency is a cornerstone of effective waste management. Automated systems can significantly enhance efficiency by reducing manual handling and streamlining processes. Essential features include automated conveyors for transporting waste materials from production lines to disposal or recycling units, and sensors and detectors for identifying waste and triggering appropriate actions automatically.

• Environmental compliance

Compliance with environmental regulations is crucial. Machines and systems should be designed to minimize environmental impact through efficient energy use and incorporating processes that reduce the volume of waste generated. This not only helps in meeting regulatory standards but also contributes to the sustainability goals of the organization.

Customizing machines for managing production waste assessing specific needs

Customization begins with a thorough assessment of specific waste management needs.

It is essential to identify the predominant types of waste and their quantities, and match those quantities with suitable containers. Tools like this waste container size guide help operations determine the appropriate skip size for different types of industrial and production waste.

Based on the assessment, equipment features can be tailored to optimize waste management.

Variable speed drives allow for adjusting the speed of conveyors and processing units based on the flow of waste.

Specialized cutting blades efficiently handle different types of trim waste, and custom hoppers and bins are designed to accommodate the specific volume and type of waste generated.

Seamless integration with existing production systems is critical for efficient waste management.

This includes integrating waste management equipment with central control systems for synchronized operations and utilizing data analytics to monitor waste generation and optimize waste management processes.

Automated waste management of rolled products

Automation in waste management offers several benefits, particularly for rolled products.

Reduced manual handling minimizes labor costs and the risk of workplace injuries.

Increased efficiency is achieved as automated systems can process waste continuously without downtime, enhancing overall operational efficiency.

Consistency and quality are also maintained, ensuring waste management practices align with product quality and operational standards.

Automated waste management systems for rolled products typically include automated unwinders for handling reject rolls and feeding them into waste processing units.

Conveyor systems efficiently transport waste materials to disposal or recycling units, while shredders and compactors reduce the volume of waste materials for easier handling and disposal.

Implementing automated systems can pose challenges, including high upfront costs for purchasing and installing equipment, ensuring staff are adequately trained to operate and maintain automated systems, and integrating new systems with existing production and waste management processes.

These challenges need to be carefully managed to realize the full benefits of automation.

Advantages of customizing machines for managing production waste

Let’s give 2 hypothetical but concrete examples of the advantages of customizing machines for managing production waste assessing specific needs:

• Tissue Manufacturer A implemented a comprehensive waste management system that included automated conveyors, shredders, and compactors. By customizing the system to handle their specific types of waste, they achieved a 30% reduction in waste disposal costs through efficient waste processing and volume reduction. Operational efficiency improved as the system minimized downtime and manual handling. Enhanced environmental compliance was also achieved, meeting stringent regulations and reducing their carbon footprint.
• Converting Plant B faced significant challenges with trim waste and reject rolls. By investing in automated unwinders and specialized shredders, they increased waste recycling rates by converting a higher percentage of waste into reusable materials. Labor costs were reduced as automation decreased the need for manual labor in waste handling. Additionally, they optimized space utilization by efficiently managing waste within limited space constraints.

Not all companies offer the possibility of customizing industrial waste management systems, but many do!

Sorgato – for example – is one of these.

Effective production waste management in the tissue and converting sector is essential for maintaining operational efficiency, reducing costs, and minimizing environmental impact.

By understanding the types and sources of production waste, and implementing robust, flexible, and automated waste management systems, companies can achieve significant benefits.

Customizing machines to handle specific waste management needs and integrating these systems with existing operations are critical steps toward achieving optimal waste management outcomes.

As the industry continues to evolve, ongoing innovation and investment in advanced waste management technologies will be key to sustaining progress and meeting future challenges.

When attempting to get a message out to an unfamiliar audience, grabbing the attention of these people is extremely important. Individuals do not give their time away cheaply; hence, finding an effective means to reach this audience might be the first step in creating a successful brand.

Banners have proven one such means to captivate new customers, especially when made at HelloPrint. A good banner would not just capture the attention of readers but would also leave a memory of your message after just one glance.

Here are some effective tips on how to design eye-catching custom banners bound to awaken the interest of potential customers:

Create a captivating point of interest

According to the BBC, on average, humans have an attention span of 8 seconds. This piece of information is of unequivocal importance when considering how to approach designing your banner. The point of interest is the first place a person would see when they look at your banner. You have only a few seconds to entice your viewer; ensuring the point of interest is stunning enough cannot be overstated.

Make sure to approach friends or colleagues with your design to identify the point of interest and perfect how it looks.

Use large and legible fonts

Font style and size also influence how your banner is viewed. Ensure to use easy-to-read fonts that will not trouble the viewer as they attempt to go through your banner. Use arial, futura, open sans, or other sans-serif fonts that would be easy on the eye of the viewer.

As for font size, the idea is to captivate the reader, so make it as large and readable as possible. You want to do this without drowning out the entire banner, so keep it in a good ratio to the banner itself.

Make it easy to read

Except on a handful of occasions, you would have only a couple seconds to pass across your message. There is no need to go for complicated or bulky texts; keep it simple.

Keep the wording short but memorable; the important thing is passing along the core idea. Include your brand logo and brand tagline.

If you are selling a product instead of marketing a brand, the rules don’t change. Captivate a new audience with simple words like 15% off or two for the price of one that convinces instead of confusing them.

Show, don’t tell

There is a lot of information you most likely want to pass along with this banner. An image can send a thousand messages without using a single word. Selecting the right image to use on your banner is extremely important, as it not only passes along a message but is also tasked with captivating the mind of the viewer.

One criterion in selecting the right image that cannot be overlooked is the quality of the image. Research has shown your image should be shown at a high resolution rate. High-definition images would increase the attention your banner would get and keep eyes on it for longer periods of time.

Whether you are marketing your brand or selling a product, quality images describe what you are putting out to the audience without oversaturating their minds with information.

Choose the right colours

Selecting suitable colours might seem easy, but it can prove a daunting task. The colours you are going to go with must look good with the image and text you have selected and also be an ideal representation of your brand. Before selecting a colour for your banner, there must be a clear idea of your brand image and the colours that go with it.

Research has shown that coloured ads attract up to 42% of readers in comparison to non-colored ads. This proves the importance of adding the right colours to your banner campaign.

Ensure to use contrasting colours as they add an extra touch and keep the reader’s mind occupied. Colours like black and white, red and black, and black and yellow keep the viewer interested as they go through your banner.

Understand the banner’s position

Knowledge of how your banner is going to be placed is pivotal to how it will do in terms of attracting potential customers. Be it displayed on a window, hung on a sign board, or displayed right outside the business or store, understanding where it is going to be placed is key to deciding the font size and image resolution.

Another key factor in the banner’s position is the distance between potential customers and the banner. Will the banner be at the viewer’s eye level or a distance above their head? It is important to consider this before deciding on a font type and size.

Ensure adequate lighting

A good banner should be visible, as it is visibly pleasing. After considering the banner’s position, the decision on whether or not the banner is going to be lit up should be made. In situations where this banner would have poor natural lighting, it is advised that small attachable lights be added to the banner. This is especially important when the banner is to be displayed in halls with poor lighting or at parties or events scheduled at night.

Call to action

The full effect of a stunning custom banner can only be seen when it comes with a suitable call to action. Attend this event or buy this product; this banner, in a few short words, should give direction on what should be done. Don’t forget to add important contact details or prices to boost interaction or sales.

Conclusion

Captivating a new audience is never easy. Using vibrant imagery, simple but compelling writing, and a contrasting colour scheme, banners can be the best tool to attract that audience. If done right, custom banners have the potential to capture the attention of customers and drive sales on an upward trajectory.

Did you know that storing your records offsite can lead to a wide range of benefits, ranging from savings and efficiencies to better security and more robust information governance?

It may even help you avoid data protection fines and save space in your workplace to use for something else.

Below, Marios Frangoullides, Head of Sales, Restore Records Management, highlights the 7 advantages of moving your physical records to one of their facilities.

Increase cost effectiveness by saving space

Offsite document storage frees up space in your own workspace. This can then be used for business-critical activities or monetarised in other ways – for instance by renting out the space, releasing for another department or reducing office size (and at the same time cutting business rates and rent).

For a growing business, saving space could allow it to remain in a smaller office for longer without the need to relocate.

For businesses with a rapidly growing records library, storing offsite means you only pay for the exact number of boxes you require and negates the need to pay for extra space.

Improve the productivity of your employees

Offsite records are easier to manage and are looked after by experts, who go the extra mile to find innovative solutions for your data storage. We will help you build an inventory, using state-of-the-art software, which makes it easy to identify where your boxes are, what they contain and how long they should be stored for. You can manage your inventory 24/7.

Same-day or next-day delivery and collection of your assets is available seven days a week.

This all frees up time for employees who might otherwise spend fruitless hours searching through a poorly organised onsite archive.

Save on your outgoings

By making storage more cost-effective than you might think, going offsite can help a business save on its outgoings.

There are many aspects to consider, from no longer paying for storage space in your own building to reducing the time required to retrieve documents by knowing exactly where your information is.

Moving documents offsite also frees up your staff to work on other things, safe in the knowledge that records are safe and accessible.

Be more compliant

Knowing what information you have, where it is and when it should be destroyed is at the heart of any good records management system – and storing your records offsite ensures all these boxes are ticked.

This is especially important when it comes to complying with GDPR requirements around personal data. If personal data is not easy to access, or if it is kept too long, it could even lead to fines from the regulator.

At Restore we describe ourselves as Ridiculously Regulatory. 

That may sound crazy, but we’ve gone out of our way to gain a staggering list of accredited certifications, covering quality management, environmental management, business continuity, and information security to name just a few. It all ensures your records, and our storage facilities, are absolutely secure, safe and compliant.

Increase security

Storing records onsite often means they are kept in a room not designed for the purpose, leading to the threat that records could deteriorate or be damaged by fire or flooding.  They could also be at greater risk of theft.

Our storage facilities are expertly designed to manage records in a secure environment. 

At Restore, your records are kept in fire-controlled facilities and travel in GPS-tracked vehicles whenever they are moved.

They can also be kept in temperature and humidity-controlled conditions when necessary and always benefit from vetted staff, secure IT systems, access control, fire detection and suppressants.

Protect your reputation

Reputation is everything in modern business, especially if you are looking after the personal data of customers or employees.

Losing documents through damage, error or crime can lead to data protection fines but loss of reputation can be even more damaging in the long term.

Having an offsite archive means physical records are safe, secure and can be quickly retrieved, mitigating reputation damage.

Take the first step to going digital

Many businesses dream about ‘going digital’ but are worried by costs or are not ready to do so. A hybrid model of records management which sees physical and digital storage go hand in hand can get you on the ladder.

By storing offsite, you can have access to an inventory portal which provides better visibility than a manual spreadsheet. It is also possible to scan records on demand.

Most important, of course, is that records are indexed, have a retention policy in place and are secure.

With secure facilities in 56 locations across the whole of the UK, you’re never more than two hours from your Restore storage facility.

Same-day or next-day delivery and collection of your assets, seven days a week. Restore Record Management’s experts are relentlessly resourceful in finding a storage solution which suits your business perfectly. Find out more about document storage here

In collaboration with Marios Frangoullides

Head of Sales, Restore Records Management